Vishvas Yadav: HR and Payroll Consultant, Founder of HR Calcy

I'm Vishvas Yadav, founder of HR Calcy. I have spent 16+ years in HR and payroll in India, and today I work as an independent HR and payroll consultant, advising organisations on statutory compliance, wage structuring and payroll systems.

HR Calcy exists because the calculations I do professionally (salary breakups, PF and ESI liability, gratuity, bonus, income tax on salary and the 50% wage rule under the new Labour Codes) are the same ones employees and smaller HR teams struggle to get right. The tools here use real payroll logic, not flat percentages, and they are free.

My background

My core expertise is Indian payroll, labour law and taxation on salary: how CTC turns into in-hand pay, which statutory deductions apply, on which part of the salary, up to which wage ceilings, and in what order.

Alongside my India work, I have worked on HR and payroll software implementations with multinational companies running payroll in several countries, including the United States, Singapore, Vietnam, Sri Lanka, South Africa and Malaysia. Implementing payroll for a country means configuring exactly how gross pay becomes net pay there: every earning, deduction, statutory contribution and tax rule, tested against real payslips before go-live. That discipline is how every calculator on HR Calcy is built and checked.

Outside India, my deepest knowledge is in United States payroll and taxation, which I cover on my sister site Digicalcy.

Career

• 2010 to 2011Recruiter and HR coordinator with staffing firms, including recruitment and client coordination on an IBM account.
• 2011 to 2016Corporate Manager, HR, at a Bengaluru services company.
• 2016 to 2021Head of HR and Staffing, then AVP HR and Staffing, at the same company.
• 2019 to 2024Vice President, HR and Implementation: functional head for HR and payroll software implementations for clients in India and overseas.
• 2021 to 2024Vice President, Human Resources.
• 2024 to nowFounder of HRM Infostore and HR Calcy, and independent HR and payroll consultant.

The full record, with dates, is on my LinkedIn profile.

What I do

As an independent advisor I work with promoters, CXOs, HR leaders and operations teams to build payroll and compliance systems that stand up to audits and scale. My consulting work covers:

• Payroll and statutory compliance: setup, optimisation and remediation
• Labour law advisory: PF, ESI, CLRA, gratuity and bonus
• Wage structuring and cost optimisation: including restructuring under the new Labour Codes
• HR policy design: review and implementation
• HRMS and payroll software: selection, configuration and implementation, for Indian and multi-country payroll
• Audit readiness: ISO 9001:2015, ISO 27001:2022 and RBA
• HR and payroll audits: compliance risk assessment

My approach is practical and data-driven rather than theoretical. Regulatory complexity has to become something a leadership team can actually operate.

Credentials

• Post Graduate Certification in Human Resource Management (Executive Development Programme), XLRI Jamshedpur and SHRM, 2017 to 2018
• Executive MBA, Human Resources Development, Venkateshwara Open University, 2016 to 2017
• ISO 9001:2015 Lead Auditor, BSI, June 2017 (credential ID ENR-00318893)
• ISO 27001 Information Security certification, Udemy, March 2021
• Independent HR and payroll consultant, with 16+ years in HR and payroll
• Founder of HR Calcy, Digicalcy and HRM Infostore
• Based in Bengaluru, Karnataka

What I write about here

Everything on HR Calcy sits inside my own practice:

• Salary breakup and CTC-to-in-hand calculation
• The new Labour Codes, the revised definition of wages, and the 50% wage mechanism
• Provident Fund: contribution rules, the wage ceiling, VPF, EPS pension and EDLI
• ESI eligibility, thresholds and contribution
• Gratuity, bonus, leave encashment and full and final settlement
• Professional tax and Labour Welfare Fund across states
• Income tax and TDS on salary under both regimes, including HRA exemption
• Pay Commission pay matrices, fitment factors and DA, and bank salary settlements
• HR metrics such as attrition, absenteeism and cost per hire

If a topic sits outside what I actually practise, it doesn't go on this site.

Guides I have written

• New Labour Codes in India: complete guide and the four Code guides: Code on Wages, Social Security Code, Industrial Relations Code and OSH Code
• PF wage ceiling ₹25,000 and PF deduction from salary
• Gratuity under the new labour codes, retirement gratuity and gratuity after 4 years 8 months
• Full and final settlement and minimum wages in India
• Salary breakup calculator Excel and the new labour code salary calculator

The full index is on the HR blog page.

How I verify what I publish

These numbers decide what reaches someone's bank account, so accuracy isn't optional. Articles and calculators here are built from primary sources:

• Employees' Provident Fund Organisation (EPFO): circulars and notifications
• Employees' State Insurance Corporation (ESIC)
• Income Tax Department: Finance Act provisions and CBDT circulars
• Ministry of Labour and Employment: the Code on Wages, Industrial Relations Code, Social Security Code and OSH Code, including departmental FAQs
• State notifications for professional tax, Labour Welfare Fund and minimum wages
• Pay Commission reports and Department of Expenditure orders for government pay and DA

Where a provision is proposed rather than notified, I say so in the article rather than presenting it as settled law. Where the Ministry has clarified a point, for example which components enter the remuneration calculation for the 50% threshold, I cite the clarification and its date.

Keeping it current

Statutory rules move. When a wage ceiling changes, a tax slab is revised, or a Labour Code provision is notified, I update the affected articles and calculators rather than leaving stale figures in place. Every article shows its last updated date.

If something here looks wrong or out of date, please tell me. Corrections are welcome and acted on.

Elsewhere

I write regularly on payroll and labour law for 20,000+ followers, mostly HR and payroll professionals, on LinkedIn.

For consulting enquiries or to report an error, use the contact page.

A note on scope

The tools and articles here are for information and planning. They reflect standard payroll practice and current statutory provisions, but circumstances vary. I am not a chartered accountant or a lawyer, and nothing here is personal tax or legal advice. For decisions carrying significant financial or legal consequence, consult your payroll team, a chartered accountant, or a qualified legal advisor.